SENIOR PROCUREMENT OFFICER

Responsibilities

To manage the supply chain function by procuring goods and services for WWSC in order to support smooth and efficient operations and service delivery.

Unit: Procurement Unit

Reporting to: Managing Director

Location: Head Office:-Mongu

Main Duties and Responsibilities

• Receives and scrutinizes purchase requisitions to ensure correctness of specifications and approved by authorized signatories.
• Maintains and updates regularly the list of suppliers in conformity with Company procedures and guidelines.
• Sends enquiries to suppliers as per approved suppliers list or the suppliers used before.
• Raises purchase orders to selected suppliers and makes follow ups with suppliers to collect goods or ensure timely delivery of the same.
• Makes follow ups with suppliers to ensure compliance to specifications and delivery deadlines as to ensure timely receipt of specified goods and services.
• Organizes in consultation with the chairperson the monthly management procurement committee meetings and acts as secretary/records proceedings and decisions reached to guide procurement of goods and services for the Company.
• Prepares bidding documents for formal tenders and manages tender closing and opening, tender evaluations and contract awards to ensure competitive tendering and adherence to Company procedures.
• Sources for new sources of supply, negotiates with suppliers’ better terms on prices, credit terms and discounts to ensure cost saving.
• Prepares timely procurement reports in order to facilitate decision making.
• Implements the Performance Management Systems (PMS) in order to improve employee productivity in the District.
• Participates in the Annual Budgeting to ensure that the unit operates within an approved Annual Budget.
• Performs any other duties as assigned by the supervisor from time to time.

Qualifications and Experience

• Full Grade 12 Certificate
• Degree in Purchasing and Supply or CIPS Level -6
• Member of Zambia Institute of Purchasing and Supply (ZIPS).
• Five (5) years’ experience in purchasing and supply.

Required competencies/Personal qualities.

• Knowledge of Company tender procedures.
• Knowledge of the ZPPA Act and its regulations.
• Good negotiation skills.
• Good communication skills.
• High integrity and confidentiality.
• Dependable.
• Basic computer skills (Word processing and spreadsheets)