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31 Dec 2022

Administration And Procurement Assistant at Securities and Exchange Commission

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Job Description

SECURITIES AND EXCHANGE COMMISSION

VACANCY ANNOUNCEMENT – (3 POSITIONS)

The Securities and Exchange Commission (SEC) is a body corporate whose existence is continued under the new Securities Act, No. 41 of 2016. SEC has the objective of inter alia regulating and developing the Zambian Capital Markets and is responsible for the supervision and development of the Capital Markets in Zambia as well as the licensing of financial intermediaries, collective investment schemes and securities exchanges, the registration of securities to be issued such as debt and equity instruments, and the authorization of transactions in entities registered with SEC.

SEC, an equal opportunity employer, invites applications from suitably qualified Zambians to apply for the following positions:

Job Title: ADMINISTRATION AND PROCUREMENT ASSISTANT (THREE YEARS FIXED TERM CONTRACT)

AVAILABILITY-IMMEDIATE

1.1 JOB PURPOSE: To provide support to the Directorate of Finance and Administration in general and Manager – Administration and Procurement in particular, in matters relating to the development and implementation of effective, administrative policies, procurement policies and asset management procedures which effectively support the achievement of the Commission’s goals and objectives.

1.2  Key Result Areas and Accountabilities

Key Result Area Principal Accountabilities (Main Duties)
Administration  Arranging for workshops, seminars, meetings as a team member.Manage local and international travel and transport arrangement

Maintain Inventory and records for vehicles, non-expandable assets, office supplies, etc;

Assist to ensure security management of the office;
Procurement Assess procurement requirements, prepare procurement plans, draft specifications and initiate procurement process;Assist to prepare procurement / Tender Documents for RFQs, RFPs, and processes.

Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors.

Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress and follow up with vendors.

Arrange for Procurement Committee Meetings and prepare reports.
Confidentiality Maintains strict confidentiality of and does not disclose pertinent information
Reports Prepares monthly, quarterly, and departmental reports and submits them to the supervisor as scheduled.
Other duties Perform any other duties and responsibilities assigned by his/her superior.

 

Required competencies/Personal qualities:

  1. Demonstrate integrity by modelling the Commission’s values and ethical standards, integrity, respect, results oriented, and
  2. Promotes the vision, mission, and strategic goals of the Commission
  3. Maintain relationships with primary and secondary stakeholders, focus on impact, response positively and give feedback timely and timely response to queries
  4. Demonstrate openness to change and ability to manage complexities
  5. Demonstrate administrative skills and demonstrated results-oriented approach to work.
  6. Good organizational skills
  7. Good soliciting experience
  8. Good analytical skills
  9. Good Communication skills- both written and oral
  10. Basic computer skills (Word processing, spreadsheets, and internet)
  11. High level of integrity and confidentiality

1.4 Qualifications

  • Grade 12 School Certificate
  • Bachelor’s degree major in Management or Business Administration or any social science related subject.
  • Bachelor’s Degree in Purchasing and Supply from a reputable institution or MCIPS
  • Must be a paid member of the Zambia Institute of Purchasing and Supply (ZIPS)

1.5 Minimum relevant work experience. 

A minimum of 2 years’ relevant experience in administration and procurement.

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Method of Application

All interested persons meeting the above criteria should send their written applications with copies of academic and professional qualifications, recent curriculum vitae and referees (two of whom should be professionally acquainted with the candidate) including their contact numbers and email address to: The Chief Executive Officer, Securities and Exchange Commission, Plot No. 3827, Parliament Road, Olympia, P.O. Box 35165, Lusaka.

CLOSING DATE FOR THE RECIEPT OF APPLICATIONS IS Friday, 6th January 2023


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