At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

The procurement superintendent will working closely with the commercial manager and other senior operations managers to procure goods required by the business in an ethical and commercially viable way with strong focus on internal customer satisfaction.

The Superintendent will engage business planning, procurement control, negotiation, risk management, project management, financial management and employee management.

The Superintendent will be required to ensure that all supply activities are carried out in accordance with group and site policy and procedures as well as complying with the relevant statutory requirements.

Specific Job Responsibility

The specific tasks to be performed include but are not limited to the below.

• Manage the team responsible for procurement including execute, monitor and approve day to day ordering for stock and non-stock goods in a timely fashion, ensuring compliance to Company policies and procedures.
• Coordinate and chair meetings with key end user groups and management.
• Focus on urgent orders and expediting.
• Focus on ABC classification and ensure critical stock reorder points are evaluated and prioritised regularly.
• Develop lead and execute procurement strategies.
• Designing and analysing reports to assess key functional matrices to reduce expenses and improve effectiveness.
• Assess, manage and mitigate risks.
• Document policies and procedures for implementation.
• End user and vendor liaison.
• Focus on systems improvement and business process efficiencies.
• Set performance management KPI’s, conduct regular reviews with employees and give feedback.
• Training developing and performance monitoring activities of warehouse staff.
• Responsible for supervising and appraising subordinates in the warehouse.
• Determining work procedures, preparing work schedules and expediting workflows.
• Creating, publishing and improving of standard working procedures/work instructions.
• Negotiate agreements with suppliers and maintain strong business relationships with them.
• Develop purchasing policies and manage the related budget.
• Plan procurement needs.
• Develop an inventory reduction strategy.
• Participate in the implementation of sustainable development policies and procedures.
• Motivate the employees and ensure that all the incoming requisition are carried out in compliance with procurement procedures and guidelines.
• Develop and improve sourcing strategy.
• Prepare and manage the section budget.
• To work in a safe manner, complying with and actively contributing to FQM’s health and safety and environmental HSE policies, manuals and procedures.  At all times considering the health, safety and welfare of fellow workers, visitors, clients, community and the environment
• Any other tasks as may be delegated by the commercial manager.

Job Specific Competencies

The Commercial Specialist should have the below specific competencies:

•    Knowledge of supervisory practices, principles and techniques.
•    Good finance knowledge.
•    Basic knowledge of how the mining industry operates the production process.
•    Excellent knowledge and understanding of procurement principles.
•    Knowledge of how to use basic analytical tools.
•    Excellent communication skills (verbal and written).
•    Knowledge of administrative practices and personnel management.
•    Experience with Microsoft 365.
•    Excellent knowledge of an ERP such as Pronto, SAP or JD Edwards etc.

Key Job Attributes

• Reliable and prepared to exercise initiative.
• Ability to perform under pressure and meet targets and deadlines.
• Able to communicate effectively with all employees at all levels in the organization.
• Cooperative attitude.
• Ability to resolve conflict.

Experience Required to Perform in This Job

• At least 10 years’ progressive experience with a minimum of 5 years in a key supply chain leadership role
• Sound background in commerce, logistics and procurement operations with awareness of local and international markets.
• Mining industry experience will be an added advantage.​

Qualifications

• A minimum of a Bachelors’ degree in Commerce, Business or related field;
• Must be a member of the Chartered Institute of Purchasing and Supply.
• Must be capable of registering with or already registered with the Zambian Institute of Purchasing and Supply.