The USAID/Empowered Children and Adolescent Program I (USAID/ECAP I) works to mitigate against the impact of HIV and improve the health and well-being of Vulnerable Children and Adolescents (VCA) through the delivery of high-impact, evidence-based, and age-appropriate interventions with a family-centered, customized approach for each VCA sub-population. The activity is being implemented by the Catholic Medical Mission Board Zambia (CMMB-Z) in partnership with Pact Zambia, Grassroots Soccer (GRS), and the Catholic Medical Mission Board Inc.

About the Project

CMMB Zambia has been implementing a USAID project, Empowered Children and Adolescents Program I (USAID/ECAP I) since September 30, 2020. The project will continue and is scheduled to end on September 29, 2025.

USAID/ECAP I seeks to improve the social and health outcomes of vulnerable households in the high HIV burden districts of Chingola, Kitwe, Luanshya, Ndola, and Mufulira in Copperbelt province, Solwezi district in North-Western province, Mansa and Nchelenge districts in Luapula Province and Kasama and Mbala in Northern Province.

USAID/ECAP I is inviting applications from suitably qualified individuals with relevant experience for the following position aimed at contributing to the strategic vision of the USAID/ECAP I Project.

Job Title: Project Administrative Assistant

Location: Mansa

Reporting to: Finance and Operations Director

Job Overview

This position will be responsible for providing  day-to-day project administrative/operations and logistical support to  the Mansa and other district offices. This position will report to the Finance & Operations Director.

Key Roles and Responsibilities

• Manage day to day administrative functions / operations of the  Project
• Coordinate with Procurement Officer to support District Offices in coming up with procurement plans.
• Plan, organise and coordinate travel plans for Staff
• Administers the in-office stock of stationery and office supplies, and oversees management of supplies in District offices
• Supervise Project Drivers and oversees the management of project vehicles
• Oversees logistical arrangements for events, renting of premises, arrangement of accommodation, transportation, coordination with participants and invited experts
• Supervise work of contractors and ensure works are completed in a satisfactory manner before the project initiates payment.
• Provide support to the Chief of Party’s  Office
• Arrange for staff meetings
• Ensuring that  utility bills  for all District Offices are paid for on time.
• Manage PMU Petty cash

Qualifications and Experience

• Bachelor’s Degree  in Business Administration, Management  or relevant field
• Minimum 3 years work experience in Administration, logistics or program support
• Ability to respond effectively to time sensitive demands and  inquiries
• Excellent planning and organisational Skills
• Demonstrated exceptional customer relations (both internally & externally)
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image