JOB DESCRIPTION – PROGRAMMES MANAGER

REPORTS TO THE EXECUTIVE DIRECTOR

RESPONSIBLE FOR: ALL PROGRAMME STAFF

REGIONAL COORDINATORS

LUSAKA SHELTER MANAGER

MAIN DUTIES

• Advises the Executive Director, the National Board and the National council on programme priorities and objectives of the organisation
• In liaison with the Executive Director, advise the Board on a quarterly and annual basis on resources mobilised and financiers
• Responsible the overall supervision of all YWCA Programme staff
• In liaison with the Regional Coordinators and Programme staff, ensure that detailed narrative reports on programmes being implemented, successes and challenges and overall impact of the programmes
• Ensure that programme narrative reports are submitted and consolidated in accordance with the requirements of funding agencies timely and efficiently
• Supervise and support staff at National and Regional levels
• Organizing programs and activities in accordance with the mission and goals of the YWCA.
• Developing new programs to support the strategic direction of YWCA
• Creating and managing long-term goals
• Liaise with programme staff and finance staff to prepare and monitor budgets and operating plan for YWCA programmes.
• Ensure effective programme monitoring and evaluation
• Facilitating the development of program funding proposals to guarantee uninterrupted delivery of services.
• Managing a team with a diverse array of talents and responsibilities.
• Implementing and managing changes and interventions to ensure project goals are achieved.
• Meeting with stakeholders to make communication easy and transparent regarding project issues and decisions on services.
• Producing accurate and timely reporting of program status throughout the life cycle of projects.
• Analyzing program risks.
• Working on strategies to improve programming with the programme team.
• Working with the YWCA regional offices to grow YWCA membership
• Working with the regional offices to help them increase their resource mobilization capacities
• Supervision the management of Drop in Centres and shelters
• Ensure that YWCA is visible to the general public by supervising the management of social media of the organisation
• Provide other administrative and logistical support at community level
• Be a member of the YWCA Management Team
• Act as Secretary to the Programmes and youth Committees
• Participate in the development of YWCA Proposals and budgets
• Perform any other duties that may be assigned  from time to time by the Executive Director

KEY DUTIES

• Responsible for co-ordinating work programmes and monitoring
• Provide technical support to all Programme staff
• Ensure submission of timely reports to YWCA Management and Co-operating partners, on activities being implemented
• Assess the impact of the YWCA programmes on the target group

PROGRAMME MANAGER REQUIREMENTS

• Bachelor’s degree or master’s degree in Social sciences, MPH, Gender studies or related field.
• Proven experience in programme management.
• Proven stakeholder management skills.
• Proven experience managing a team of staff of diverse backgrounds.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Understanding of project management.
• Be able to multi task