JOB DESCRIPTION

1. Administration and Human Resources

• Payroll- Preparing (calculation of overtime and allowances) transferring Salaries.
• Preparation and execution of company staff contracts.
• Handling employee concerns and conflicts as well as disciplinary events.
• Ensuring environmental cleanliness of the office premise is maintained both internal and external
• Ensuring all compliance documents are in place such as EIZ, NCC, ZPPA, CEEC, PACR A, ZRA, NAPSA, WORKERS COMPENSATION, FIRE CERTIFICATE AND BUSIN ESS LEVY.
• Assisting with arranging transport for staff members.

2. Finance

• Handling petty cash
• Preparation of weekly budgets in the categories of
  • Stock procurement,
  • Administrative and general office requirements
  • Payments to Credit suppliers and service providers.
  • Payroll
• Receiving and recording all cash, cheque and transfer payments and issuing invoices and receipts.
• Bank Statement reconciliations
• Statutory return filing and payments.(NAPSA, PAYE, VAT, NHIMA)
• Issuing invoices for jobs done.
• Debt Control

3. Overall reporting

Preparation and submission of:

• Petty cash reports
• Updating and reconciling trade/non trade receivables and payables age analyses.
• Motor Vehicle fuel analysis
• Purchases and Expenses Working sheets
• Sales and Job costing schedules
• Stock Movement analysis
• Monthly and quarterly Statements of income and Statements of financial position for external accountant’s compilation and finalization.
• Reconciled directors accounts
• Fixed asset register