Zambia

Purpose of the Role:

• To manage and co-ordinate site-based financial support to the Business.
• To drive and consolidate regional sites financial management and reporting, ensuring that the information is correct and reconciled.
• To provide regular and ad hoc analytics and performance dashboards that act as an early warning system; provide insight into the Operation; and facilitate decision-making.
• To ensure corporate governance compliance across the regional sites.
• To be responsible for capacity building efforts of regional finance teams.

Key Responsibilities:

• Strategic Contribution
  • Ensure regional implementation of the financial strategic plan and key objectives that serves as a framework for making decisions.
  • Provide financial insight to the region’s leadership teams and ensure long term operational sustainability.
  • Ensure that assigned and agreed strategic targets are operationalised and achieved.
  • Perform comprehensive reviews of regional financial reports and identify and implement preventative and corrective actions to address issues found during the reviews.
• Budgeting and Forecasting
  • Lead the inputs for the formulation of the regional budget.
  • Consolidate the regional annual budget inputs, conduct reasonableness checks and submit to the Group Finance Manager.
  • Liaise with regional sites regarding capex budget submissions and collate the capex budgets for the region.
  • Closely monitor regional budget vs actuals and drive corrective initiatives where necessary.
• Weekly, Monthly and Annual Financial Reporting
  • Coordinate the weekly and monthly financial reporting from regional sites to ensure that it is accurate and on-time.
  • Coordinate the region’s weekly, monthly and yearly financial close and take responsibility for accurate reporting within the defined deadlines, including stock takes and debtors’ invoicing.
  • Perform comparative analyses on the financial system to assess the results to budget, forecasts and last year to test accuracy and reasonableness.
  • Consolidate commentary from regional sites and submit to the Group Finance Manager on the weekly and monthly financial results being reported.
  • Perform a weekly debtors’ analysis and in-depth interrogation of any debtor over terms.
  • Prepare the regional sites debtors’ reports with associated explanations for status.
  • Conduct inventory analyses relating to purchases and usage of different product items.
  • Oversee the monthly regional sites petty cash, credit card and petrol card reconciliations.
  • Through regular review, ensure that there are no high risk audit exceptions.
  • Analyse month-end reconciliations and related analysis of all regional site accounts.
  • Prepare the submission and monthly reconciliation of any statutory returns including VAT, Income Tax and payroll taxes for all regional sites.
  • Perform comprehensive reviews of regional financial reports and identify and implement preventative and corrective actions to address issues found during the reviews.
• Technical Expertise and Commercial Insight
  • Conduct training and development for regional site-based staff involved in financial management and administration.
  • Provide commercial insight in the implementation of regional projects.
  • Plan and develop best practice, systems, processes and procedures to enable continued improvement that meets the needs of the Business in times of change.
• Governance Compliance
  • Ensure compliance with in-country financial legislation and Business-wide operational procedures and internal controls.
  • Ensure international compliance with capex application and procure to payment processes.
• Asset Management
  • Ensure the assets of IFS are fairly reported through periodic asset verifications and compliance with IFRS principles.
  • Ensure appropriate wear and tear and depreciation rates are applied consistently and in line with IFRS principals and current in-country tax legislation.
  • Manage asset movements, additions, transfers and disposals.
  • Review fixed asset reconciliations.
  • Ensure sales of assets are fully transacted before closing month end.
• Additional Financial Management
  • Assure timely and accurate invoicing.
  • Make recommendations to improve the quality of invoicing and collection procedures.
  • Ensure all internal and external stakeholders are receiving the correct level of finance services in accordance with agreed service levels and contractual requirements.
• Capacity Building
  • Conduct training and coaching for the site financial controllers to ensure that they maintain the same standard across the board.
  • Identify the needs and support in the development of the finance teams on site to increase their competence in preparation of financial reports in line with Company standards.
  • Participate in the recruitment process and selection of finance staff for regional sites.

Education and Experience:

• Ideally a CA/ACCA qualification or a similar professional qualification in finance or accounting.
• At least 7 years’ relevant experience in similar environment.
• Experience in managing multiple business units/ sites/ operations.
• Experience in Mining, Oil & Gas, Construction, and Facilities Management sectors would be preferred.