Position: Accounts Assistant

Reports to: Group Accountant / Finance Manager

Location: Kitwe Office (with possible visits to outlets)

Job Purpose

The Accounts Assistant will provide day-to-day financial and administrative support to ensure accurate record-keeping, smooth supplier payments, timely reconciliations, and effective management of petty cash. This role is crucial in maintaining financial integrity across all outlets.

Key Responsibilities:

• Financial Record Keeping
  Post daily financial transactions into the accounting system.
  Maintain proper filing of all finance documents (invoices, receipts, statements).
• Reconciliations
  Conduct daily, weekly, and monthly bank reconciliations.
  Reconcile supplier accounts and follow up on discrepancies.
  Support reconciliation of outlet sales reports against deposits.
• Payments & Cash Handling
  Prepare payment vouchers for suppliers and staff reimbursements.
  Manage and account for petty cash float.
  Ensure timely settlement of utility bills, rentals, and other operational expenses.
• Reporting
  Generate weekly expense reports for review by the Group Accountant.
  Support preparation of monthly financial reports.
• Compliance & Internal Controls
  Ensure adherence to company financial policies and procedures.
  Support audit exercises by providing necessary records and explanations.

Key Performance Indicators (KPIs)

• Accuracy of financial entries (>95%).
• Timeliness of reconciliations (weekly/monthly deadlines met).
• Zero tolerance for petty cash mismanagement.
• Supplier payments processed within agreed timelines.
• Positive audit feedback with minimal queries.

Qualifications & Experience

Diploma/Degree in Accounting, Finance, or related field.
Minimum 1–2 years’ experience in an accounting or finance role (retail/FMCG experience an added advantage).
Proficiency in accounting software (e.g., Sage, QuickBooks, or similar).
Strong MS Excel and data entry skills.

Skills & Competencies

High level of accuracy and attention to detail.
Strong organizational and time management skills.
Good communication and interpersonal skills.
Ability to maintain confidentiality and integrity.
Team player with a proactive attitude.