Job Title: Finance & Operations Manager

Department/Unit: Healthcare Federation of Zambia (HFZ)
Location: Lusaka, Zambia
Duration: One year, with the possibility of renewal based on performance and availability of funds
Reports to: Chief Executive Officer (CEO)

Background:

• Coalition Health Zambia seeks to employ a Finance & Operations Manager to be seconded to HFZ.
• HFZ is a national umbrella body for the private health sector, representing over 200 private hospitals, clinics, pharmacies, laboratories, and health product suppliers.
• The role ensures that HFZ operates smoothly and efficiently while maintaining financial health and leveraging technology to enhance organizational performance.

Key Responsibilities (Key Result Areas):

1. Financial Management and Planning
   • Develop and implement financial strategies to ensure the financial health of HFZ.
   • Prepare and manage the annual budget in coordination with the CEO and Governing Board.
   • Oversee financial planning, budgeting, forecasting, and reporting.
   • Conduct financial analysis and provide strategic recommendations to the CEO.
   • Prepare monthly management reports and quarterly financial reports to the Board of Directors and funders.
2. Operations Management
   • Develop and implement operational policies and procedures.
   • Monitor and improve operational systems, processes, and best practices in line with HFZ policies.
   • Ensure efficiency in the operations of Administration, procurement, and logistics.
   • Manage relationships with vendors and service providers.
   • Ensure a functional IT support system is in place to support the operations of HFZ.
3. Administrative Support
   • Prepare bids, grant applications, and proposals with the support of Federation committees.
   • Provide administrative support to the CEO.
   • Develop and implement administrative policies and procedures.
   • Ensure compliance with organizational policies and regulatory requirements.
   • Assist in developing and managing budgets.
   • Fixed asset management.
4. Human Resource Management
   • Ensure compliance with labor laws and regulations.
   • Develop and implement HR policies and procedures.
   • Manage employee relations and provide support to staff.
   • Coordinate recruitment, training, and development programs.
5. Compliance and Risk Management
   • Ensure compliance with financial regulations and standards.
   • Manage financial and operational risks and implement mitigating internal controls.
   • Ensure the organization functions with updated internal control policies.
   • Spearhead the Internal and External Audits.

Qualifications:

• A minimum bachelor’s degree in Finance, Accounting, or a related field is required.
• A postgraduate qualification in Health Financing, Global Health Management, CA, ACCA, or CIMA is an added advantage.
• A paid-up member of the Zambia Institute of Chartered Accountants (ZICA).

Experience:

• Minimum of 5 years’ experience in finance, operations, and administrative management.
• Proven experience in financial management and budgeting.
• Resource mobilization through fundraising and grant proposals.
• Proven experience in the development of organizational policy and procedures.
• Strong understanding of operational and administrative processes.
• Experience in donor-funded financial reporting is a plus.

Skills and Competencies:

• Excellent financial acumen and analytical abilities.
• Proposal writing and resource mobilization.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in computer applications and experience working with grants.