Overall Job Purpose:

The purpose of the role is to manage various aspects of employee data by use of easy-roster, an information management system. The role publishes posting sheets to guide and align security officers’ attendance and reporting rosters.

Specific Job Responsibilities:

•  Manage the HR information system and ensure the data accuracy at all times
• Assist with new employee onboarding, by capturing the required information from onboarding forms
• Supervise the onboarding and data capturing of all new employees
• Prepare and maintain posting sheets for all active sites on a daily/weekly basis
• Coordinate the sending, receiving, reconciling of attendance sheets across the business
• Collaborating with the sales team to manage the onboarding and offboarding of clients, while maintaining accurate client requirement data at all times
• Circulation of posting sheets to deployment commanders through soft copies for attendance capturing
• Generate meaningful employee data reports to management on a weekly basis.
• Resolve HRIS technical issues and collaborate with vendors to resolve them.
• Collaborate with HR and other departments to improve processes and make necessary changes.
• Train and support deployment team and other users of the HRIS system.
• Stay current on HRIS advancements and suggest ways to improve HRIS systems and processes.
• Assist with data audits and ensure data quality is correct and complete.
• Assist HR and other departments in analyzing HRIS data and generating reports.
• Ability to handle sensitive information discreetly and maintain its confidentiality.
• Any other duties as required by supervisor

Qualifications:

• Full Grade 12 Certificate
• Diploma in Relevant field
• 3-5 years of experience in HRIS administration.
• Prior experience in the security industry is an added advantage
• Strong technical skills, including experience with HRIS software and databases.
•  Proficiency in Excel and other Microsoft packages