Reports to: Human Resource & Administration Officer

Purpose of the Role

The HR Assistant is responsible for providing administrative support to the HR and Administration Officer on matters related to employee benefits, recruitment and placement, and other key HR areas. His/her duties include assisting with the recruitment and onboarding process, maintaining accurate employee records and managing internal and external communications for the HR Department.

Detailed Job Responsibilities

• Performs administrative duties, such as maintaining employee databases and sorting emails for the HR department
• Oversee the compilation of financial statements for clients
• Assists the HR & Administration Officer in policy formulation, hiring and salary administration
• Maintains proper records of employee attendance and leave to assist with payroll duties
• Submits online job postings, shortlisting candidates and scheduling job interviews
• Coordinates orientation and training sessions for new employees
• Serves as a point of contact, providing smooth communication with employees
• Coordinates schedules for the HR department, including meetings and events
• Assists in ensuring compliance with employment and labor laws

PERSON SPECIFICATIONS

Qualifications and Experience

• Bachelor’s Degree in HR or Business Administration or equivalent professional qualification
• Minimum three (3) years’ experience in a similar role
• Member of the Zambia Institute of Human Resource Management

Required Knowledge, Skills and Abilities

• Strong analytical problem-solving skills
• Ability to maintain the confidentiality of matters as required
• Ability to work under pressure and to deadlines with attention to detail
• Ability to communicate effectively in business English, both written and verbally
• Familiarity and proficiency with Microsoft Office
• Ability to provide excellent service to both internal and external customers

• Opportunity for professional development in an international environment and for increasing your abilities and skills in various areas;
• Good working environment.