JOB VACANCY ANNOUNCEMENT

EVEREST LOGISTICS limited a Lusaka based company dealing with agribusiness projects which is looking for suitable candidates to fill in the positions of Office Assistant

Overall responsibilities: –

Reporting to the Head- Secretary, the Office Assistant will be responsible for maintaining offices in a clean and healthy condition and provide support services to the secretary.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

• Cleaning of office windows, dusting doors and desks, clearing waste bins and arranging office furniture in order to maintain a clean working environment in accordance with statutory hygiene standards.
• Delivering internal mail and faxes between offices in order to ensure speedy conveyance of information/ messages to identified offices.
• Making and serving beverages to staff and visitors as well as serving meetings at PIA, collecting used teacups after use.
• Carrying out manual chores such as loading and offloading company vehicles, shifting or moving furniture and office equipment and other loads as required.
• Photocopying various and assisting officials in collating and/or binding them and assisting with documents when requested.

MINIMUM QUALIFICATIONS

1. Grade 12 with good written and spoken English communication skills and 6 months experience in any busy work environment.

SECRETARY/RECEPTIONIST X2

BASIC FUNCTION

To perform a variety of basic secretarial duties, with a principal focus on key office reception functions, as well as basic and specialized office support tasks.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

• Perform key reception functions, answering phones and greeting visitors to the office: screen calls and visitors to determine nature of request or problem; refer to appropriate staff member; take messages; make appointments; take standard information for billing, administrative or other purposes; answer questions about company products and services, policies.
• Place calls as requested.
• Maintain various company records and files.
• Process various incoming and outgoing documents.
• Perform routine bookkeeping tasks.
• Sort and distribute incoming mail. Prepare outgoing mail.
• Regularly back-up and assist other staff members with various specialized Clerical tasks
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

1. Grade 12 with good written and spoken English communication skills.
Experience as a secretary/ receptionist is essential and a diploma or degree will be an added advantage.