Job Title: Procurement Officer

Job Summary

The Procurement Officer is responsible for ensuring efficient and effective procurement of goods, works, and services to support Liquid Telecommunication Zambia Limited (LTZM) T/A Liquid Intelligent Technologies’ s operations. This involves processing purchase orders, negotiating for better deals, following up on orders, registering suppliers, verifying invoices, and maintaining procurement records. The officer must adhere to LTZM’s standard procedures and policies to achieve high customer satisfaction and quality of service.

Key Responsibilities

Procurement Process Management:

o Sending out RFQs to suppliers and contractors.
o Process purchase orders for civil works, good and services in ERP system.
o Negotiate for better deals to save on procurement costs.
o Follow up on purchase orders and send approved orders to contractors and suppliers timely.
o Conduct LTZM registration of suppliers & Contractors and maintain the vendor register.
o Adhere to LTZM standard contractor rates and check quotations for accuracy.
o Verify invoices against purchase orders and ensure they are correct and approved.
o Maintain procurement records for future reference and audit purposes.
o Process GRVs for civil works, goods, and services and submit them to Finance for posting and payment.
o Adhere to LTZM procurement procedures and policies.
o Ability to multitask between stores and procurement roles.

Required Qualifications

• Graduate Diploma in Chartered Institute of Purchasing and Supply or Degree in Purchasing and Supply Chain Management or equivalent.
• 3 years of relevant experience as a Procurement Officer.
• Excellent communication and people skills for effective team interaction.
• Proficiency in computer software such as Pastel, Microsoft Excel, Word, and PowerPoint.
• Strong negotiation skills.
• Must be a member under ZIPS

Additional Considerations

• Customer Service: The Procurement Officer should strive to provide excellent customer service to internal and external stakeholders.
• Problem-Solving: The ability to identify and resolve procurement issues efficiently is crucial.
• Attention to Detail: Accurate and timely processing of purchase orders, invoices, and other documents is essential.
• Ethical Conduct: Adherence to ethical standards and compliance with procurement regulations is vital.

By effectively fulfilling these responsibilities and meeting the required qualifications, the Procurement Officer can contribute significantly to LTZM’ s operational success and financial efficiency.