Job Summary: The Human Resource Officer will play a key role in supporting the HR department by maintaining accurate records, facilitating HR processes, preparing essential HR documents, and providing assistance in various HR functions. The role involves addressing employee queries, assisting in the recruitment and onboarding processes, and performing administrative tasks to ensure the smooth operation of the HR department.

Key Responsibilities:

Maintain Records:

Manage and update employee records, ensuring all personal, employment, and job-related information is accurately maintained in both physical and digital formats.

Ensure compliance with data protection regulations and confidentiality requirements.

Facilitate HR Processes:

Assist in the implementation and maintenance of HR policies and procedures.

Support HR initiatives and projects as required.

Prepare HR Documents:

Draft and prepare various HR-related documents such as employment contracts, offer letters, employee handbooks, and termination paperwork.

Ensure all documents are in accordance with company policies and legal requirements.

Answer Employee Queries:

Respond to employee inquiries regarding HR-related issues, such as benefits, company policies, and procedures.

Provide guidance and clarification on HR policies.

Assist in the Recruitment Process:

Support the recruitment process by posting job vacancies, screening applications, and coordinating interviews.

Liaise with hiring managers to ensure a smooth recruitment experience.

Onboarding Assistance:

Assist with the onboarding process for new hires, including orientation, documentation, and initial training coordination.

Ensure a seamless transition for new employees into the company.

Administrative Tasks:

Perform general administrative duties, such as filing, scheduling, and correspondence.

Manage HR-related supplies and materials.

Payroll Support:

Assist in the preparation and processing of payroll, ensuring accuracy and timely distribution of salaries.

Handle payroll-related queries and liaise with the finance department as needed.

Qualifications:

Diploma in Human Resources, Business Administration, or a related field.

Minimum of 2 years of experience in HR or a similar role.

Strong organizational and administrative skills.

Excellent communication and interpersonal abilities.

Proficiency in HR software and Microsoft Office Suite.

Knowledge of employment laws and HR best practices.

Skills and Competencies:

Attention to detail and high level of accuracy.

Ability to handle confidential information with integrity.

Strong problem-solving and decision-making skills.

Ability to work independently and as part of a team.

Time management and ability to prioritize tasks effectively.