SKILLS TO LIVE ZAMBIA JOB OPPORTUNITIES

Skills to Live Zambia is a locally registered organisation and affiliated to Young Africa International and is working to empower vulnerable youths with skills training for employability and entrepreneurship. Our programme integrates vocational skills with life skills education, digital literacy, entrepreneurship training, psychosocial support services and talent development in art and sport.

Skills to Live Zambia has the following positions to be filled. If you meet the qualifications and experience needed, please send your application before 17:00hrs on 23rd August 2024.

1. JOB TITLE: FINANCE AND ADMINISTRATION GRADUATE INTERN (1)

SUPERVISED BY: FINANCE AND ADMINISTRATION OFFICER

SUMMARY OF THE JOB: The Finance and Admin Intern is responsible for helping ensure the provision and the execution of programme finance services and the effective and transparent utilization of financial resources including the integrity of financial and administrative services.

QUALIFICATIONS:

• A bachelor’s degree in accounting, Finance, or any related field.
• Knowledge of accounting packages such as Pastel Partner and Evolution.
• Knowledge of Payroll systems such as Belina
• Advanced computer skills in MS Office programs, particularly Excel.
• Experience supporting finance and administration in the non-governmental sector and familiarity with donor regulations and administrative procedures.
• In-depth knowledge of humanitarian work.
• Be a team player.
• A valid and clean class B driver’s license is an added advantage.

MAIN DUTIES:

• Ensure implementation of effective internal controls, proper functioning of a financial resources management system, and the control mechanism for development projects as spelt in the organisational finance and other related policies.
• Make payments based on fully approved documents and present to management for review and signature. Ensuring internal procedures are followed before documents are processed by management.
• Proper control of the supporting documents for payments and financial reports to projects; Institution and preparation of payment vouchers.
• Prepare cash and bank payment vouchers and ensure that all transactions are properly and fully documented.
• Ensure timely retirement of project funds and in compliance with the finance policy
• Preparing employee timesheets monthly
• Assist in preparing for internal and external audits
• Capturing of transactions into the accounting package
• Preparation of bank reconciliations
• Provision of Administrative and logistical support
• Administrative Coordination of general travel logistics for the program team working with the Programs Manager, support to conferences, workshops and retreats.
• Support to office space arrangement, and relevant purchase of office furniture; Support to assets management and periodic physical assets verification.
• Support the maintenance of premises and common services, insurance, and management of document storage.
• Maintenance of files and records relevant to lease agreements and other contracts.
• Custodian for management of office stationery supplies including maintenance of a stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
• Support to month-end and year-end closures.
• Coordination with petty cash custodians in project offices for timely completion of monthly petty cash reconciliation and replenishment.
• Support month-end and year-end closure through report preparation and submission including e.g., travel claim acquittals, petty cash reconciliation, review and monitoring of receipt accrual and payment voucher status. Assist in preparation of management accounts and project financial reports.
• Ensure all relevant documentation of asset movements and distributions is properly maintained.