THE ORGANISATION

Good Neighbors exists to make the world a place without hunger, where people live together in harmony. Good Neighbors respect the human rights of our neighbors suffering from poverty, disasters and oppression, and helps them to achieve self-reliance and enable them to rebuild their hope.

Good Neighbors Zambia is looking for suitably qualified, creative and self-driven individuals to join the organization on the under listed positions.

1.  JOB TITLE: Procurement Officer (01 Position)

JOB PURPOSE
To provide procurement support in the acquisition of goods and services and ensure contracts for essential services and goods are in place to aid the organization to attain optimal cooperation between costs, quality safety and deadlines in line with procurement Act, accompanying Good Neighbors procurement and Contracts Manual.

REPORTS TO: Manager- Human Resources and Administration

Main Duties and Accountabilities (Without Limitation)

• Advises the Country Director on all procurement related issues.
• Participates in the formulation and review of procurement procedures and processes.
• Liaises with the Director and other heads of department to prepare and update the annual procurement plan.
•  Coordinates and supervises the tendering process to ensure it is fair and transparent.
•  Prepares regular procurement reports on various procurement status/activities as and when requested.
•  Undertakes timely the preparation and review of the annual procurement plan to guide the procurement process.
• Conducts effectively the procurement of goods, services and works and negotiates the best possible terms and conditions with suppliers to ensure timely availability of goods and service.
• Manages effectively the monitoring of contracts to ensure compliance with contractual obligations.
•  Ensures the effective preparation, issuance and evaluation of bidding documents to facilitate procurement of work, goods and services.
•  Carryout effectively the market research to identify and onboard suppliers for the provision of goods and maintain a supplier’s database in order to facilitate the storage and retrieval of information.
•  Undertakes effectively the provision of secretariat services to the Procurement Committee in order to facilitate the implementation of procurement decisions.
• Provides technical assistance to non -procurement staff in understanding the requirements for submitting accurate and thorough requisitions, costs, estimates, statements of work, or to determine other technical specifications related to the procurement of products and services
  Inventory Management (Gift in Kind).
•  Ensure regular stock taking for the stores for all reporting purposes.
•  Maintain oversight of the stores function and ensure all processes and procedures are followed.
•  Strictly monitor and control the issuance of stock to requesting departments.
• To handle customs clearance procedures for tax exemption in relation to imports.
•  Issuance of Gift-in-kind materials to departments in charge for distribution after all approvals.
•  Follow up on distribution reports for delivery of Gift in Kind materials with departments in charge after activities.
•  Provide Finance Department with Update monthly Inventory/ GIK balance for reporting.

REQUIREMENTS

• Full Grade 12 School Certificate or equivalent.
• Bachelor’s degree in Purchasing and Supply or equivalent.
• Membership of the Zambia Institute of Purchasing and Supply a must.
•  3-5 years’ experience in a similar role, 3 years of which should have been at Supervisory capacity preferably in an NGO.

Other skills/Attributes:

• Able to write technical and analytical reports.
• Demonstrate ability to build cohesive teams and to achieve goals through teamwork
• Computer literate.
• Excellent communication and negotiation skills.
• Well-developed commercial orientation.
• Good knowledge of other procurement systems.
• Integrity.
• Confidentiality

2. JOB TITLE: Water Engineer (01 Position)

JOB PURPOSE

To Provide input and support in developing, reviewing and conducting activities pertaining to water resources management, including water wells/Boreholes, operations, designs and construction of infrastructure

REPORTS TO: Manager- Services and sponsorship

Main Duties and Accountabilities (Without Limitation)

• Monitoring and assessing surface water resources availability, suitability and susceptibility.
• Provide technical advice and guidance in the planning and development of water wells.
• Provide hydrological input into the designing of water wells.
• Monitor surface water wells e.g. chlorinators, pumps, pipes, water tanks under Good Neighbors and ensure they are running.
• Undertake a timely review of water resources status, designs, operation and maintenance of the water wells, pumps etc.
• Investigate and provide advice on surface water pollution matters to find solutions.
• Provide technical advice to the Country Director on water wells, Hand pumps and solar pumps.
• Prepare comprehensive technical reports pertaining to updating the surface water database.
• Prepare annual yearbooks for the catchment.
• Performs any other duties that may be delegated from time to time by superiors.

REQUIREMENTS

• Full Grade Twelve Certificate with a credit or better in English and Mathematics or its equivalent.
• Bachelor’s degree in water engineering, Civil Engineering Water Resources Engineering, or its equivalent from a recognized University/Institution.
• Membership with a relevant professional body
• At least three (3) to five (5) years relevant work experience in a similar role
• Must be a Zambian Citizen.

Other skills/Attributes:

• Good organization and planning skills.
• Knowledge of operational hydrology
• Good working knowledge of computers.
• Good hydrological interpretation skills and competent in technical report writing
• Working knowledge of the Water Resources Management Act.
• High analytical skills and exemplary work ethics.
• Knowledge of appropriate Geographic Information systems for Hydrological and modelling applications
• Confidentiality and interpersonal skills

3. JOB TITLE: Driver_ Females are encouraged to apply (01 Position)

JOB PURPOSE

To drive assigned project vehicles, transporting Good Neighbors Zambia/Partners staff and consultants to sites.

REPORTS TO: Administration and logistics officer

Main Duties and Accountabilities (Without Limitation)

• Ensure correct loading and unloading of the vehicles considering the maximum load capacity, proper distribution and securing of the load.
• Ensure vehicle maintenance; this includes ensuring the car is washed, serviced on time and reporting any major repairs to be undertaken to the immediate supervisor.
• Immediately notify supervisor of any technical failure, damage or need for maintenance and note details in vehicle logbooks.
• Record fuel consumption of vehicles.
• Carry out the necessary daily and weekly check-ups as specified in vehicle policy.
• Ensure safe parking of the vehicle at night, during breaks and when not in use.
• Verify that the vehicle logbooks are complete, first aid kit and a spare wheel.
• Other tasks as assigned include but are not limited to assisting team leaders in the field.
• Follow all traffic rules and regulations.
• Drive at a speed which is adjusted to the road and weather conditions and with consideration for the safety of the passengers, other road users, the load and technical state of the vehicle
• Wear seat belt and ensure that the passengers in the front seats are also always wearing seat belts when the vehicle is in motion.
• Determine whether to attempt to cross a difficult section of the road, to continue after a technical defect has been detected, or to delay the travel
• Immediately notify supervisor as well as local authorities, in case of any accident in which you are involved
• Transporting officers for meetings and any other official trips
• Maintain valid driver’s license and ready for inspection.
• Make sure all necessary documents (i.e.) insurance, registration etc.) are present in the vehicle and are up to date.
• Ensure that you have the necessary travel permits and documents before undertaking a journey
• Correctly record each use of the vehicle in the logbook, including complete date, beginning mileage, ending mileage, travel start location (from) destination and purpose of travel.
• Settle all per diems and declarations as soon as you return from field travel.
• Carry a correctly filled in and signed waybill whenever goods are transported and make sure that one copy of the waybill gets signed by the receiver after all the goods are properly delivered and handed over.
• Manage insurance and renewal of vehicle licenses.
• other duties that may be delegated from time to time by superiors.

REQUIREMENTS

• Full Grade Twelve Certificate
• A valid class C driver’s license-0 restriction
• knowledge in auto mechanics will be added advantage
• Minimum 5 years’ experience as a professional driver.
• A defensive driving certificate is a must
• Prior NGO experience is an added advantage.
• A clean driving record.
• Must be a Zambian Citizen.

Other skills/Attributes:

• Sober and mature character.
• Ability to work under pressure
• Good working knowledge of computers.
• Ability to self-motivate and motivate a team.
• Fluency in English Language (speaking, reading, and writing)
• Confidentiality and interpersonal skills

APPLICATION GUIDELINES

• All applicants must be Zambian Nationals with a Green National Registration Card.
• Applicants are advised to apply for one position only and failure to abide will invalidate the applications.
• Applicants MUST belong to relevant Professional Bodies.
• Applicants MUST submit applications in One PDF file in an orderly way.