Job Title: Event and Office Administrator

Job Description:

We are seeking a skilled and organized Event and Office Administrator to join our dynamic team. In this role, you will play a crucial role in ensuring the smooth running of our office operations and coordinating various events and activities. You will be responsible for managing administrative tasks, supporting event planning and execution, and maintaining a welcoming and efficient office environment.

Responsibilities:

• Coordinate and support the planning and execution of various company events, including meetings, conferences, workshops, and social gatherings.
• Assist in event logistics, such as venue selection, vendor coordination, catering arrangements, and audio-visual setup.
• Manage event budgets and maintain accurate records of expenses.
• Collaborate with internal teams to gather requirements and ensure event objectives are met.
• Coordinate event registrations, invitations, attendee lists, and follow-up communications.
• Provide on-site support during events, including setup, registration, and troubleshooting.
• Manage office supplies and equipment, ensuring availability and functionality.
• Handle office administrative tasks, such as answering phone calls, managing correspondence, filing documents, and scheduling appointments.
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Maintain office cleanliness and orderliness, including organizing common areas and meeting rooms.
• Assist in travel arrangements and accommodation bookings for staff members.
• Support the HR department with employee onboarding, documentation, and record-keeping.
• Assist in coordinating office maintenance and repairs as needed.

Requirements:

• Must have a full grade 12 certificate with at least credit or merit in Mathematics and English
• Must have a Diploma in Business Administrator / Hospitality management or a related field from a reputable college or University.
• Proven experience as an event coordinator, office administrator, or similar role.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficient in MS Office applications (Word, Excel, PowerPoint) and event management software.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Flexibility to work outside regular office hours, as needed, during events.
• Knowledge of general office procedures and familiarity with office equipment.