SENIOR FINANCE OFFICER

Profile of Organization

Our client is a global humanitarian organization operating in Zambia. Their Christian witness is seen in communities where they provide sanitation and hygiene education through their core competencies of stakeholder mobilization to achieve behavior change, improve sanitation infrastructure, and support water supply development. Their vision is to achieve to their God given mandate and reach more communities in Zambia.

Job Purpose

To analyze financial data and provide timely, accurate and relevant information so that it can be used to make decisions and report on key financial matters.

Reporting and Place of Performance
The Senior Finance Officer will be based in Chipata and shall report to the Project Manager with a matrix reporting line to the Finance Manager in Head Office.

Primary Responsibilities and Duties

Ensure accurate keeping of accounting records by using the QuickBooks system to account for financial transactions for each grant.

Coordinate and make timely payments for payment requests on the on line banking platform. Ensure that payment requests submitted to Finance have all the necessary documents and approvals

Make statutory payments such as NAPSA, PAYE, NHIMA timely so as to avoid the accrual of penalties for late payments

Entering of bank, Petty Cash, salaries and other accrued transactions in the accounting software on a daily basis

Ensure the safe keeping of all accounting documents, both soft and hard copies.

Provide documentation for internal and external auditors when requested. Ensure that all documents are filed neatly and orderly.

Manage timely processing of payments in order to facilitate procurement of goods and services and meet the organisation financial obligations.

Work with the Finance Manager on cash flow forecasts, budgets, audit schedules and the preparation of the monthly financial reports and the closing checklist.

Review invoices, and provide account codes, when appropriate, for proper project accounting. Review all retired documents and liquidate retirements in the system. Ensure the timely retirement of advances by staff

Produce budget and expense analysis report for review and consolidation by the Finance Manager.

Analyses all accounts and journal entries to ensure correct posting.

Identify and recommend cost savings initiatives for program activities.

Other related duties as assigned.

Business Competencies and General Skills

Ability to effectively communicate financial information to non-financial managers.

Familiar with accounting fundamentals.

Strong analytical, presentation, communication and problem-solving skills.

Report writing and presentation skills.

Data management and record keeping.

Knowledge of grants and regulations typically acquired with three to five years related experience.

Capable of managing numerous simultaneous projects.

Knowledge and demonstrated experience with MS Office package software applications with advanced skills using Microsoft Excel and QuickBooks.

Good organizational, verbal and written communication skills as well as ability to multi-task are essential.

Minimum Education and Experience Competencies

BS Degree in Finance or equivalent accounting qualification,

Five (5) years of relevant, progressively responsible experience, in the non-profit sector, with experience in budgeting, forecasting and financial reporting including grant accounting.

Must be a registered member of ZICA