Expediter x2 – Permanent

The position reports to the Inventory Manager.

KEY PERFORMANCE AREAS

• Expedite orders daily as well as monitoring the correct completion and archiving of purchasing documentation.
• Facilitate flow of material between various departments and suppliers
• Track orders from placement through delivery
• Liaise with vendors/suppliers, buying team and requisitioners to ensure timely delivery of goods/material as well as co-ordinating with the requisitioners.
• Partner with receiving department to identify deliveries that are not OTIF (On-Time, In-Full) for subsequent engagement via the supplier management process.
• Collaborate with contract specialist and vendor maintenance personnel to assess performance of suppliers and vendors as well as identify solutions for ongoing challenges.
• Liaise with creditors regarding order queries and other related Procure-to-Pay concerns.
• Retain all expedite reports and documentation for reference and auditing in accordance with Financial Control Framework Questionnaire (FCFQ).
• Monitoring performance of on-site vendors and where necessary escalating to the contract specialist should discrepancies be identified e.g., backlog of outstanding orders.
• Ensure compliance to the FCFQ is achieved through rigorous engagement with group and internal audit (this includes maintaining relevance to current systems, policies & procedures.
• Adhere to Illovo’s procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).

Minimum specifications / Requirements areas

• Full Grade 12 Certificate
• Diploma in Purchasing and Supply/ ZIPS/ CIPS Level 6/ Business Administration/Management or equivalent.
• 1-2 years’ experience in general stores / procurement.
• Working knowledge of Inventory technology systems advantageous.
• Strong communication skills with experience in engaging with stakeholders at all levels.
• Computer literate
• Strong numerical and analytical skills
• Member of Zambia Institute of Purchasing and Supply (ZIPS)