Job Description

Position Title: Administrative Assistant

Profile : ADMN10010 – Administrative Associate I

Project: CDC/FHI360 Technical Assistance (TA) Project

Location: Chipata, Eastern Province

Reports to: Finance Associate

About FHI 360 

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Administrative Assistant on temporary basis.

Basic function

Under the direction of the Finance Associate the Administrative Assistant will be responsible for providing administrative and secretarial support to the staff of the CDC PHO TA Project office in Chipata.

Duties and responsibilities

• Provide secretarial support (word processing, production of reports and documents, filing, etc.) for project staff, as assigned.
• Prepare minutes for meetings and follow up with staff members for action items.
• Schedule meetings and meeting arrangements for the project as needed (e.g. scheduling conference rooms, logistics).
• Prepare documents, reports and briefing materials for consultants, staff and clients.
• Ensure documentation and reports are tracked regularly.
• Sets up and maintain files, prepares reports, presentations and graphics, for the project staff.
• Assist the supervisor and relevant staff in making appointments and logistical arrangements for meetings.
• Assist the supervisor and relevant staff in arranging travel logistics for FHI360 staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, etc.
• Perform other duties as assigned.

Qualifications and requirements

• Successful candidate will have a diploma in business administration or any relevant field. A university degree will be added advantage.
• 2-3 years of experience in a related field is preferred.
• Demonstrated success in multicultural environments is required.
• Demonstrated ability as a team player, excellent communication skills, and strong computer aptitude in Microsoft office applications, such as Word, Excel and PowerPoint are required.
• Prior experience working within NGO environment is a plus.

Individuals currently residing in Chipata, are encouraged to apply.

The closing date of receiving applications is 22 August. 2023