Fleet Supervisor X2

Pact Overview

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Project Overview

Pact Zambia seeks highly qualified, enthusiastic, creative, energetic, and accomplished Zambian nationals to work on the recently awarded, five-year USAID/Zambia Integrated HIV and Health (ZIH) activity contract. ZIH will support the USAID and PEPFAR objectives of 95/95/95 and providing service delivery and technical assistance to improve Maternal, Newborn, and Child Health (RNMCH) and Family Planning & Reproductive Health (FP/RH) services.  ZIH will improve, sustain, and further integrate HIV/AIDS, MNCH and FP/RH services at the health facility and community levels and ensure that client-centered, high-impact, high-quality services are available to all Zambians.

Key Responsibilities

1. Vehicle Maintenance:

• Develop and implement a comprehensive vehicle maintenance schedule to ensure all vehicles are regularly inspected and serviced.
• Coordinate with mechanics and service providers to carry out routine maintenance, repairs, and inspections.
• Monitor and record maintenance activities, ensuring proper documentation of repairs and services.
• Address vehicle breakdowns promptly and arrange for necessary repairs to minimize downtime.

2. Fuel Management:

• Monitor fuel consumption for all vehicles and maintain detailed fuel logs.
• Implement strategies to optimize fuel efficiency and reduce costs.
• Review fuel receipts and expenses regularly, identifying any discrepancies or inefficiencies.
• Work with drivers to promote fuel-efficient driving practices.
• Submit a monthly fuel reconciliation report to the Operations Manager highlighting any discrepancies or areas of concern.

3. Driver Supervision:

• Support the Operations Manager in the recruitment, training, and supervision of drivers to ensure they adhere to safety protocols and company policies.
• Conduct driver performance evaluations and provide constructive feedback to improve driving skills and overall performance.
• Enforce compliance with traffic laws, safety regulations, and company policies.
• Address any driver-related issues or concerns promptly and professionally.

4. Log Sheet Maintenance:

• Oversee and ensure the accurate completion and maintenance of driver log sheets.
• Review log sheets regularly for accuracy and completeness.
• Address any discrepancies or issues with log sheets and provide guidance to drivers.

5. Fleet Performance, Tracking and Reporting:

• Act as the main contact for vehicle tracking and monitoring systems, ensuring all aspects of tracking are up-to-date and any issues followed up and resolved expeditiously.
• Analyze fleet performance data, including maintenance costs, fuel consumption, and vehicle utilization.
• Prepare regular reports on fleet performance, identifying trends and areas for improvement.
• Provide recommendations to management for optimizing fleet operations and reducing costs.

6. Compliance and Safety:

• Ensure that all vehicles and drivers comply with relevant local regulations.
• Stay updated on changes in transportation laws and regulations and implement necessary adjustments to maintain compliance.
• Conduct regular safety training for drivers to promote safe driving practices and prevent accidents.

Basic Requirements

• Bachelor’s degree or Higher diploma in Logistics, Business Administration, or a related field is preferred.
• Proven experience in fleet management, logistics, or a similar role.
• Knowledge of vehicle maintenance procedures and best practices.
• Familiarity with fuel management techniques and strategies.
• Strong leadership and supervisory skills to manage a team of drivers effectively.
• Excellent organizational and analytical abilities to track fleet performance metrics.
• Knowledge of transportation regulations and safety standards.
• Proficiency in using fleet management software and tools.
• Effective communication and interpersonal skills to interact with drivers, mechanics, and other stakeholders.
• Problem-solving and decision-making skills to address fleet-related challenges.