Purpose of the Job

Reporting to the Managing Director, the Manager Procurement & Supplies will manage, procure goods, Services, Consultancy and works function in an effective, efficient and transparent manner and ensure that procurements are timely and in line with Zambia Public Procurement Authority (ZPPA) procurement policy and procedures to support key Company operations.

Statements of Main Accountabilities

• Manages purchasing and supply functions in order to ensure that procurements are timely and in accordance with Zambia Public Procurement Authority (ZPPA)policy and procedures
• Checks purchase orders for completeness and compliance to procurement policy, procedures and authority levels
• Procures goods and services in an effective and efficient manner to ensure value for money and readily availability of critical supplies such as water treatment chemicals and spares to support key company operations
• Organizes in consultation with Chairperson the tender committee meetings and records proceedings and decisions reached to guide procurement of goods and services for the Company
• Prepares bidding documents for formal tenders, submits to ZPPA for clearance prior to tender advertising in order to ensure competitive tendering and adherence to ZPPA procedures
• Evaluates open tenders, prepares bid evaluation reports including recommendations using standard evaluation to management tender committee for approval in order to award the most deserving bid and ensure value for money for the Company.
• Supervises informal tender process by reviewing quotations, evaluations by purchasing officers and orders raised in order to ensure compliance to tender procedures.
• Reviews existing procurement policy and guidelines and recommends the necessary changes in order to ensure compliance to statutory requirements
• Makes follow ups with suppliers to ensure compliance to specifications and delivery deadlines as to ensure timely receipt of specified goods and services.
• Supervises the movement of stocks to ensure that there are no stock outs, makes periodic checks and reports on Divisions’ procurement and supply activities in order to review performance and compliance.
• Prepares Board papers on matters of procurement so as to seek approval on recommended changes and or improvements to the procurement function and procedures.

Knowledge and Skill Requirements:

• Grade 12 Certificate
• Degree in Procurement/ Purchasing
• Master’s Degree in Business Studies will be an added advantage
• At least 5 years’ experience at a similar role
• Good communicator
• Numerical and computation skills
• Analytical skills
• Able to anticipate the challenges and opportunities which arise from customer, regulatory, technological and sector changes and translate these into coherent strategy.
• Ability to work in fast pace working environment.
• A wide range of creativity and latitude is expected.
• Ability to develop a variety of effective presentations persuasive with a variety of techniques, for example, by using computer graphics to represent the findings of research.