4. 1 X PROJECT MANAGEMENT OFFICE ANALYST (2 YEARS)

Job Purpose

Reporting to the Director – Infrastructure Development, the job holder will act as a central point of information for live projects and be responsible for maintaining the programme plan, managing timelines and deadlines, tracking and reporting performance and progress against key objectives and component projects.

Job Profile

The Job holder shall directly be involved in project implementation by:

• Developing and Maintaining the Programme Management Schedule for the Zambia Water Supply Project
• Supporting Project Managers in the development of Project Plans, escalating any risks and issues in accordance with MWSC governance processes.
• Measuring and producing regular Reports on Performance Indicators, and Tracking, Validating and Reporting against benefits.
• Liaising with Stream Leads and Project Managers to Monitor Performance against plan and to update the Programme Schedule.
• Developing Benefits Mapping for individual Projects, and ensuring alignment to Strategic Business Objectives
• Defining Programme/Project Performance Metrics and producing regular reports on Performance against metrics
• Liaising with project managers and supporting the collection, consolidation and dissemination of Project, initiative and KPI Performance (i.e. Progress, Risks, Issues, Key decisions)
• Providing the Programme Manager with regular, concise, consistent and reporting on Programme and Project Performance to enable discussions on Progress or Performance of strategic objectives
• Developing Reporting into the Programme Board (Progress, KPI Performance, benefits realisation) to enable decision making
• Developing, supporting maintenance, and ensuring compliance with reporting templates and standards
• Providing Planning support for Project Managers, and assistance in in developing and maintaining project schedules and project management reporting documents.
• Flagging or escalating risks, issues, dependencies, and actions to the Programme Manager
• Owning all Baseline Project plans from Projects and providing tracking against agreed Milestones on behalf of the PIU
• Ensuring lessons learned are communicated to Project Managers and retained within the organisation

Knowledge and Skill Requirements:

• School Certificate with minimum of 5 ‘O’ levels
• University Degree in Engineering, Project Management or a related discipline is required.
• Post Graduate Qualification in Project Management is highly preferred.
• Four years of Working Experience in a Project Environment
• Project Planning and Management Experience
• Experience Developing or Managing Performance Indicators
• Experience of applying Project Management concepts and Methodology would be beneficial
• Ability to utilise project management software in planning and to manage projects (e.g., MS Project)
• Proficient in the use of Microsoft Excel.
• Word processing and presentation software (minimum of intermediate competency level in use of MS Word, and PowerPoint)
• Attention to detail, accuracy and quality is needed for this role.
• Ability to handle multiple tasks
• Excellent verbal and written communication skills and the ability to communicate business issues in a clear/concise manner
• Tenacious and determined, but with a tactful and personable manner Excellent stakeholder management Able to find ways to remove blockers in a professional manner