Position: Project Manager

Location: Mongu

Contract duration: (1 year with possibility of extension)

Start Date: ( Negotiable)

Line Manager: Head of Programmes

Application deadline: (04/08/2023, the applications will be processed on the rolling basis and may close depending on the volume of applications)

Job Summary,

The Project Manager is PIN’s focal person under the Enhancing Livelihood Opportunities through Ecosystem Protection in Barotse Floodplain of Western Zambia project. S/he is responsible for overall implementation of project activities through close coordination with WWF, smallholder farmers, financial institutions, government ministries, forestry Department, local CSOs/CBOs, traditional leadership and research institutions. S/he will also be responsible for the human resource and financial management, project monitoring and evaluation, communication and visibility, logistics and procurement and safety and security of the project team

Tasks and Responsibilities

Project management

• Execute, manage and deliver implementation plan and activities for the project to the required budget, quality and time.
• Monitor progress and evaluate project performance regularly to achieve project deliverables.
• Identify risks and challenges pertaining to project delivery and put in place mitigation measures to ensure smooth implementation of the project.
  Collect lessons learned and adopt adaptive management to improve project’s efficiency and effectiveness.
• Prepare internal (IPR for PIN) and external (interim and final reports for donor, stakeholders) project reports encompassing progress, risks and challenges, mitigation measures and lessons learned.
• Lead project review meetings with relevant departments to track progress against targets, review project outputs and outcomes, and make necessary adjustments to ensure that the project meets its stated objectives.
• Provide strategic and technical input into proposal development for future programming.

Financial management

• Lead financial management through development and monthly update of budget vs. actual (drawing) forecasts and monitoring of potential over and/or under spending for the project
• Control directs costs (project staffing, activities, national and international partners’ costs etc.) and project budget utilization by keeping track of expenditures on real time utilizing Navision and/ or other financial management tools
• Review and approve contracts in a timely manner to facilitate financial payments to vendors, beneficiaries, cash transfer agents, etc.

Human resource management

• Take responsibility for recruitment of project team and manage their performance through regular mentoring, monitoring and feedback
• Lead project team on day-to-day basis and delegate responsibilities effectively to ensure optimal workload for the project team
• Foster a positive team spirit and good interpersonal relations between project team members
• Ensure professional growth and capacity building of project team by identifying training needs, development and delivery of training plans

Monitoring an Evaluation

• Ensure quality management of project data through timely collection (using appropriate tools), accurate analysis and consolidation and archive them on Sharepoint, Navision and ELO regularly
• Support MEAL department formulating monitoring and data collection tools i.e. needs assessment, baseline, mid-term evaluation, endline, FGDs, KIIs etc. and facilitate implementation of MEAL activities at the ground level
• Take ownership of Indicator Tracking Table (ITT) and Results Framework (RF) and update them regularly
• Ensure that the project-specific Community Feedback and Response
• Mechanism (CFRM) is functioning and accessible to all project stakeholders

Logistics and Procurement

• Prepare yearly project’s procurement plans and integrate them into the country Programme procurement plan, update them regularly and support logistics team implementing the plans
• Coordinate and collaborate with logistics department regularly to manage day-to-day logistics needs for the project team

Coordination

• Liaise regularly with all aforementioned project stakeholders including government agencies at local, district and provincial levels
• Lead all internal (weekly, monthly) and represent PIN in all external meetings with stakeholders at local, district and provincial level
• Establish open and clear communication channels through different platforms to ensure efficient communication between project team members including partners and stakeholders
• Represent PIN at local, district and provincial level with key partners and stakeholders building strong networks and working relationships

Communication and Visibility

• Coordinate with communication department to formulate a communication and visibility plan for the project
• Ensure adherence to PIN Media Policy and donor requirements and take charge of implementation of communication and visibility plan
• Represent PIN at various media and digital platforms to increase visibility for the project and PIN as organization as a whole

Safety and Security

• Assess safety and security situation critically and make informed decisions to protect project team and beneficiaries
• Inform and consult with senior management immediately about any serious security issues affecting the project and team and develop a concrete action plan to mitigate immediate and foreseeable risks

Required Skills, Experience and Behavioural Competencies:

• At least 5 years relevant experience working in a livelihood project, preferably in a humanitarian/development setting
• At least 5 years of relevant experience in coordinating and liaising with multiple stakeholders including local, district and provincial government authorities
• Ability to work under pressure and within time constraints
• Ability to self-motivate, responsible and hardworking
• A team player with an ability to work in a group or alone with limited supervision
• Excellent problem solving, decision making and organizational skills

Preferred:

• Ability to assess problems and recommend solutions
• Willingness and eagerness to learn new things

WHAT PEOPLE IN NEED ZAMBIA OFFERS

• Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
  24 annual leave per year
• Contributions of Health Insurance (Nhima) as by Law
• Accident insurance for all injuries during work time
• National pension scheme contributions as by law
• Extensive Capacity Building program, both internal and external trainings – Induction training
• internal online opportunities, such as access to e-learning platform and webinars
• Month contribution for phone tariffs
• Annual Staff retreat
• International environments with opportunities to learn from other country programs and HQ office in Prague
• Paternity leave of 5 days and maternity leave of 14 weeks
• Breastfeeding breaks for nursing colleagues
• Internal mobility
• Per diem for working outside of the duty town depending on the location
• Friendly and fair environment in small collective structure where everyone knows each other
• We have lunch break with meals available at the office
  2 health breaks twice per day.
• People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and key policies (available at: www.peopleinneed.net/key-policies-4142gp ).
• People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.