Overall Job Purpose

To plan, coordinate and implement the objectives and procedures of the general accounts operations in order to provide accurate and up to date financial information to management. To prepare timely management reports in order to provide efficient management information to aid decision making and ensure that all management reporting requirements are met.

Grade and Station

This senior Management position is at Grade P9.  The work station is ZamPost Headquarters, Ndola.

Reporting Line

The Finance Manager reports to the Director Finance.

Statement of Key Responsibilities

The main duties of the Finance Manager include the following:-

1.  In-charge of both the Management and Financial Accounting and Reporting.

2.  Prepares weekly and monthly cash flow statements and ensure that sufficient  funds are available to meet operational needs.

3.  Checks and verifies all payments to ensure that they have required accompanying documents and for correctness and approvals before processing payment.

4.  Conducts business modelling and risk assessments of planned business ventures based on budget.

5.  Ensures preparation of Corporation payroll and payment of correct salaries on due dates and that statutory (PAYE, NAPSA) and other deductions are effected and paid on due dates.

6.  Maintains all tax computations in separate files namely; Value Added Tax file; Pay as You Earn file; Withholding Tax; and any other tax affecting the Corporation prescribed by the statutes of tax regulation.

7.  Maintain banking relationships with banks.

8.  Use hedging to mitigate financial risks such as exchange losses on all foreign transactions.

9.  Ensure that invoices are prepared and distributed in time for payments by clients.

10.  Ensure that all payments are planned and payment are meticulously and timely made.

11.  All idle/surplus funds available are invested to earn interest.

12.  Provide support to business by ensuring that transfers are made in time to avoid disruption of business.

13.  Ensures timely payments of general and payments to suppliers when funds are available based on the planned sequence.

14.  Checks that all invoices for goods received or services rendered are accrued, signed and posted on the ACCPAC Accounting system before they are paid in order to reflect all the liabilities that are due.

15.  Ensure that bank reconciliations are performed every month and follow up with banks on any outstanding issues.

16.  Supervises, appraises, coaches, trains, disciplines and motivates subordinates in order to achieve unit objectives thereby contribute to achievement of Corporation’s objectives.

17.  Performs any other duties as assigned by the supervisor from time to time.

Personal Attributes and Skills

The ideal candidate must possess the following attributes and skills:-

·  A high level of personal organization to ensure timely and accurate reports.

·  Detail oriented.

·  A high standard of personal integrity.

·  Skilled in strategy and analysis

·  Understands travel expense management

·  Ability to communicate well

·  Adept in latest technologies

·  Investment diversification capability

·  Excellent leadership skills

·  Team player

·  Being collaborative

Qualifications

·  Bachelor’s Degree in Accounting/Finance or full ZICA or full CIMA/ACCA. A Master’s Degree in Finance or Accounting will be an added advantage.

·  A minimum of 5 years post-qualifying experience in Finance or Accounting from a reputable organization – (Government  or Parastatal will be an added advantage) of which 3 years  should be at Senior Management level.

·  Membership to the Zambia Institute of Chartered Accountants ZICA a must.

·  Active knowledge of an accounting package